Sub-systems manager

22/06/2023 Novojob.com Fès
Leading societies to a low carbon future
  • Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

  • Purpose of the Job
    Drive project / program execution, to maximize the results with respect to cash and margin whilst delivering on time, in conformity with the contract / Program Charter according to Customer / Platform expectations and the requirements on EHS,

  • Constantly seek and propose to the Customer Director / Platform additional opportunities in the frame of the contract / Program Charter; ensures Alstom Transport legal and contractual rights are protected.

Organizational Reporting for projects
  • Report to the Region of Destination, with, in case he is located in a Unit outside this Region, a strong link with the Unit Management

  • For programs: Report to the Platform or Metier in charge of leading the program

Key Network & Links
  • Customer / Platform (for R&D programs), Partners, Project Team, Line Managers providing resources, Project Office, Support functions (Finance, Tax, Legal, etc..) and other project stakeholders.
    Mission

Performance Measurement
  • Sales - Respect of budgets defined at PAB

  • GR Go on time / OTD - GR Go on time / OTD

  • GMa and GM - Respect of Program Charter

  • Cash-in - Subsidies

  • Customer Satisfaction Survey - Platform Appraisal 

Responsibilities
  • Plan and manage the complete execution of his/her scope from transfer to close out, in line with Contract / Program Charter requirements.

  • Lead a Project Team, including Core Team and when applicable internal and external partners

  • Project Managers in line with the project structure.
  • Perform project management and contract administration according to Alstom Project
    Management Manual, including proactive risk and opportunity management, and in full
    compliance with e-book rules (in particular e-book 2 on E&C).

  • Ensure completion of Project / Program Performance goals to meet business objectives and customer /Platform satisfaction.

For Projects
  • Responsible and accountable for the Project Profit and Loss;

For Programs
  • Respect the budgets and QCD objectives defined during PAB.

  • Represent Alstom towards Customers and when applicable external stakeholders
    (Consortium, JV …).

  • Ensure optimal quality of project/program execution and reviews.

  • Ensure that critical aspects are identified in reviews and proactively / professionally
    addressed and followed up.

  • Make sure that key project stakeholders are aligned toward project/program goals.

  • EHS: Accountable for the proper implementation of the Alstom policy and Customer /
    Platform requirements by all stakeholders (internal & external) including suppliers and
    contractors.

  • Report to senior management, with transparency, the situation of the project / program and its KPIs, during the business/sector project reviews or PRB.

Knowledge & Experience
  • Project management background level depending on the complexity of the Project/Program,

  • Good knowledge of railway products and systems,

  • Conflict management and interpersonal skills,

  • Team spirit approach and good communication skills,

  • Communication abilities to obtain collaboration from the matrix organisation involved in the project,

  • Anticipation, clear reporting,

  • ALSTOM way of working for efficient process execution,

  • Leadership, languages, initiative and decision minded

Section 2 – BIDS Performance Measurement
  • Able to understand Customer needs and to articulate how the organisation can satisfy them,

  • Provide documents in time in compliance with the tender requirements,

  • GM gap between Tender Review Meeting (TRM) and first Sector Project Review (SPR 0),

  • Compliance with Tender cost budget,

  • Data updated and recorded,

  • Compliance with all applicable standard processes, in particular the PMM. 

Responsibilities
  • Ensure compliance with applicable rules, instructions, Code of Ethics & Compliance, EHS, Railway Safety, Quality, PMM, etc…

  • Work in close relationship with Tender leader and the full tender team including involved
    units

  • Build in liaison with the Tender leader the schedule to prepare the offer

  • Ensure commercial data system be well and regularly updated (Wall-C )

  • Prepare & Issue the IFQ

  • Prepare the full technical documentation necessary to submit to Customer:

  • Prepare the technical description of offered solution

  • Prepare the technical clause by clause or list of derogations 

  • Prepare the project master schedule 

  • Draft the price list in line with the Tender Leader instructions and the bill of quantities(if any)

  • Define the offered solution.

  • Perform the Detailed Requirement Capture

  • Issue Contract Data Requirements List

  • Agree with the Platform and the Tender Leader how gaps are addressed

  • Ensure offered solution compliance versus Customer requirements and internal product
    strategy

  • Manage QCD optimization and obtain clear commitments from different actors:

  • Identify, analyse and evaluate QCD gaps (a design review is performed)

  • Define interfaces and allocate between actors the cost targets, contractual obligations,

  • Manage the QCD review

  • Check, challenge and consolidate well documented commitments

  • Prepare risks & opportunities reviews

  • Organize risks reviews and ensure the elaboration of mitigation plan,

  • Prepare and maintain updated risk register and ambition register,

  • Prepare compliance matrix.

  • Keep records of the documentation produced for tender preparationKeep and classify the
    documentation (Customer RFP, Q&A, Presentations, letters, presentations),

  • Ensure traceability of evolution linked to the preparation and negotiation (log of all evolutions, internal documents and mails)

  • Participate to the contract negotiations

  • Verify feasibility of evolutions versus the offered and approved reference,

  • Update QCD data and obtain revised QCD commitments from different units,

  • Unsure that all Customer questions have been answered as fully as possible, and that
    the organisation has given itself the best possible chance of success,

  • Ensure traceability of evolution (log of all evolutions, internal documents and mails,

  • Final review of the contract documents before contract signature.

  • Manage the budget of tender preparation cost according to Tender Costs Authorization
    Process [A3]

  • Prepare and propose the budget to Region for approval with necessary phasing and
    breakdown by unit,

  • Follow up the expenses Manage changes and slippages to schedule.

  • Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and
    Market & Strategy

Knowledge & Experience
  • Project management background level depending on the complexity of the Project/Program.

  • Good knowledge of offered products and systems,

  • Good practices of costing, planning, risk management,

  • High Communications, reporting capabilities

  • High capability to stimulate efficient team working to produce the tender documents within a limited time period,

  • Be able to challenge proposals to obtain optimal solutions backed with commitments

  • Anticipation

  • Knowledge of ALSTOM processes

  • Master degree or bachelor degree

  • 2 years experience as manager of an operational scope

  • Experience of working in and with multi-national companies and in different business cultures

Desirable
  • Knowledgeable of ALSTOM way of working for efficient process execution

  • Global knowledge on the sub-system

Competencies & Skills
  • Coordination skills

  • Good communication skills

  • Result oriented

  • Knowledge of Project management processes

  • Capacity to coordinate and ensure collaboration of multi-site/multi-functional teams